Canon MF4880dw Handleiding
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Basic Operation Guide
For information about machine setup and software
installation, see the Starter Guide.
This guide describes the basic use of
the machine. Read this guide after
finishing the machine setup.
Read Important Safety Instructions
first ĺp..
Keep this manual for future reference.
For information about advanced operations and
specifications, see the e-Manual included on the User
Software CD-ROM.
2
Manuals for the Machine
Starter Guide
The Starter Guide describes setting up the machine and installing the software.
Be sure to read this manual before using the machine.
Wireless LAN Setting Guide (MF4890dw/MF4880dw Only)
This manual describes Wireless LAN setup procedures and causes and countermeasures
for trouble you might face during the setup. Be sure to read this manual before using the
machine.
e-Manual
The e-Manual includes information about all functions and con gurations of the machine.
This manual is included on the User Software CD-ROM. Use the e-Manual’s search function
to easily nd the information you want.
Basic Operation Guide
The Basic Operation Guide describes common use and basic functions of the copy,
fax, and print functions.
This Manual
For Macintosh Users
The examples shown in this manual are based on the operation in the Windows
environment. To view how to use printer driver, fax driver, and scanner driver, refer
to the driver guides included in the User Software CD-ROM and the driver’s help.
Displaying Driver Guides
To view the Driver Guides, double-click the HTML les from the following folders
on the User Software CD-ROM.
• Canon MF Printer Driver Installation Guide [Documents] [Print]
[Guide] [index.html]
• Canon Fax Driver Installation Guide [Documents] [Fax] [Guide]
[index.html]
• Canon Scanner Driver Guide [Documents] [Scan] [Guide]
[index.html]
Displaying from Driver’s Help System
From each driver panel, click [ ]
3
How to Use This Manual
Symbols Used in This Manual
WARNING Indicates a situation that may lead to death or injury to persons.
To use the machine safely, always pay attention to these warnings.
CAUTION
Indicates a situation that may lead to injury to persons or damage to
equipment. To use the machine safely, always pay attention to these
cautions.
Indicates an operation that must not be performed. Read these items
carefully, and make sure not to perform the described operations.
IMPORTANTIMPORTANT
Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly and avoid
damage to the machine or property.
Indicates a clari cation of an operation or additional explanations for a
procedure. Reading these notes is highly recommended.
Keys and Buttons Used in This Manual
In this manual, the following styles are used to represent keys, messages on the display, and
buttons or other items on a computer screen.
• Operation panel keys: [Key icon] (Key name)
Example: [ ] (Stop)
• Display: <Message>
Example: <Specify Destination>
• Buttons and items on a computer screen: [Item]
Example: [Preference]
Illustrations Used in This Manual
Illustrations Used in This Manual
Illustrations of the MF4890dw are used in this manual. If a procedure or topic applies to only
one machine, this will be clearly indicated in the manual (for example, “MF4880dw”).
Displays Used in This Manual
The display shown in this manual is the factory preset display for the MF4890dw.
Depending on the system con guration and product purchased, the appearance of the
display may di er.
4
Fax
One-touch/Coded/Group
Dialing → P.48
Specify fax destinations using one-
touch keys, coded dial, and group
dial.
Adjusting Quality
Adjust image quality by setting the
density, resolution, and sharpness.
• Copy → P.32
• Fax → P.52
2-Sided Printing*
Print copies, received faxes, or
documents on both sides of paper.
• Copy → P.34
• Print → P.41
• Fax → P.69
Multiple Documents onto
Single Page
Print multiple pages onto a single page.
• Copy → P.35
• Print → P.42
Enlarging and Reducing
• Copy → P.31
• Print → P.40
* MF4890dw/MF4880dw only
Main Functions
5
Copy
12
3
12
3
12
3
11
1
22
2
33
3
<ON>
<OFF>
Collating Copies → P. 35
Collate copies when copying multiple documents.
Copying ID Card → P.36
Copy both sides of an ID card onto a single page.
Print
Booklet Printing* → P.43
• Combine two pages onto a single
page, and then print on both sides.
• Make a booklet by folding printouts
in half and binding.
Poster Printing → P.44
• Magnify and divide a single-paged
image to print on multiple sheets of
paper.
• Make a poster by combining the
prints together.
Watermark Printing → P.45
Add watermarks, such as “COPY” or
“DRAFT”, to the document.
Scan
Scanning using the Operation Panel → P.75
Select a computer to save scanned images in and scan
images directly from the operation panel.
Remote Scanning from Computers → P.78
Set to use the remote scan from the machine, and then
scan images from a computer using the MF Toolbox.
Receiving in the Memory
→ P.6 4
• Store received faxes in the memory.
• Print or forward the received fax after
con rming the sender.
Sequential Broadcasting
→ P.58
Send the same document to multiple
destinations at a time.
1
2
Polling Receiving →
Retrieve pre-loaded documents from
a sender’s fax machine.
* MF4890dw/MF4880dw only
6
Basic Operation
Learn the Names and Functions of Each Part of the Machine ……… 10
Front Side …………………………………………………………… 10
Interior ……………………………………………………………… 12
Back Side …………………………………………………………… 13
Learn the Functions of the Operation Panel ………………………… 14
Switch to Copy/Fax/Scan Mode ……………………………………… 16
Enter Text …………………………………………………………… 17
Set Date and Time …………………………………………………… 18
Place Documents …………………………………………………… 19
Placing Documents on the Platen Glass …………………………… 20
Placing Documents in the Feeder …………………………………… 20
Load Paper …………………………………………………………… 22
Loading Paper in the Paper Cassette ………………………………… 23
Loading Paper in the Multi-Purpose Tray …………………………… 24
Loading Envelopes or Paper with a Letterhead ……………………… 25
Setting a Paper Size and Type ……………………………………… 26
Switch to the Quiet Mode …………………………………………… 27
Switch to the Sleep Mode …………………………………………… 27
Use the Toner Saver Mode …………………………………………… 28
Copy
Make a Basic Copy …………………………………………………… 30
Copy by Saving Paper ………………………………………………… 31
Enlarge or Reduce Copies …………………………………………… 31
Adjust the Image Quality for Copy …………………………………… 32
Adjusting the density ……………………………………………… 32
Selecting the Document Type ……………………………………… 32
Adjusting the sharpness …………………………………………… 33
Make Double-Sided Copies (MF4890dw/MF4880dw Only) ……………… 34
Copy Multiple Pages onto One Sheet ……………………………… 35
Collate Copies ………………………………………………………… 35
Copy a Double-Sided ID Card ………………………………………… 36
View and Cancel Copy Jobs ………………………………………… 37
Change the Default Copy Settings …………………………………… 37
Contents
7
Print
Print a Document …………………………………………………… 40
Enlarge or Reduce a Document ……………………………………… 40
Print a Double-Sided Document (MF4890dw/MF4880dw Only) ………… 41
Print Multiple Pages onto One Sheet ………………………………… 42
Print a Booklet (MF4890dw/MF4880dw Only) …………………………… 43
Print a Poster ………………………………………………………… 44
Add Watermarks to a Printout ……………………………………… 45
View and Cancel Print Jobs …………………………………………… 46
Fax
Register Numbers in the Address Book ……………………………… 48
Registering Numbers to One-Touch Keys …………………………… 48
Registering Numbers to Coded Dialing Codes ……………………… 49
Registering Recipients for Group Dialing …………………………… 50
Editing and Deleting Registered Destinations ……………………… 52
Adjust the Image Quality for Fax …………………………………… 52
Adjusting the Density ……………………………………………… 52
Selecting the Resolution …………………………………………… 53
Adjusting the Sharpness …………………………………………… 53
Specifying the Double-Sided Document Format (MF4890dw Only) …… 54
Changing the Default Settings ……………………………………… 54
Send a Fax …………………………………………………………… 55
Entering a Fax Number with the Alphanumeric Keys ………………… 55
Using the One-Touch Keys ………………………………………… 56
Using the Coded Dialing Codes……………………………………… 56
Searching the Address Book ………………………………………… 57
Redialing …………………………………………………………… 57
Sending a Fax to Multiple Destinations
(Sequential Broadcast) ……………………………………………… 58
Sending a Fax to an International Destination
(Adding Pauses)……………………………………………………… 58
Calling a Recipient before Sending a Fax …………………………… 59
Receive a Fax (Receive Mode) ………………………………………… 60
Using the Machine for Fax Only ……………………………………… 61
Using the Machine for Faxing and Phoning ………………………… 61
Using the Answering Machine ……………………………………… 62
Using the Machine Primarily for Phoning …………………………… 62
Receiving Faxes in Manual Mode …………………………………… 63
Receive a Fax from Memory ………………………………………… 64
Switching to Memory Lock Mode …………………………………… 64
Viewing/Canceling/Forwarding Received Fax Documents ………… 65
Printing Received Fax Documents …………………………………… 65
View/Cancel/Forward a Fax Job ……………………………………… 66
Change the Fax Settings ……………………………………………… 66
Changing Fax Sending Settings ……………………………………… 66
Restricting Fax Sending Functions …………………………………… 68
Changing Fax RX Settings …………………………………………… 69
Changing Communication Management Settings ………………… 70
(→ p.105)
You can see frequentely asked
questions about the receive mode.
8
Scan
Understand the Scanning Method …………………………………… 74
Scan a Document with the Operation Panel ………………………… 75
Scanning a Document Using a Shortcut Key ………………………… 77
Scan a Document with the MF Toolbox ……………………………… 78
Con guring Scan Settings Using the MF Toolbox …………………… 80
Scan a Document with the Scanner Driver ………………………… 82
Maintenance and Management
Clean the Machine …………………………………………………… 84
Cleaning the Exterior and Interior …………………………………… 84
Cleaning the Fixing Unit …………………………………………… 85
Cleaning the Platen Glass and Feeder ……………………………… 86
Check and Replace Toner Cartridges ………………………………… 87
Checking the Toner Level …………………………………………… 87
Conserving the Toner to Extend the Life of Toner Cartridges ………… 88
Replacing the Toner Cartridge ……………………………………… 88
Manage Using the Report and List Functions ……………………… 91
Con gure Settings Using the Remote UI …………………………… 92
Troubleshooting
Clear Jams …………………………………………………………… 94
Clearing Document Jams in the Feeder……………………………… 95
Clearing Paper Jams Inside the Machine …………………………… 96
Resolve a Displayed Message ………………………………………… 100
Resolve an Error Code ………………………………………………… 101
Improve Output Quality ……………………………………………… 102
Resolve a Problem …………………………………………………… 104
FAQ …………………………………………………………………… 105
If a Power Failure Occurs ……………………………………………… 108
Recycling Used Cartridges …………………………………………… 108
The Clean Earth Campaign …………………………………………… 108
Important Safety Instructions ……………………………………… 109
Legal Notices ………………………………………………………… 111
Laser Safety …………………………………………………………… 114
(→ p.106)
You can see frequentely asked
questions about the scan function.
9
Learn the Names and Functions of Each Part of the Machine ……… 10
Front Side …………………………………………………………… 10
Interior ……………………………………………………………… 12
Back Side …………………………………………………………… 13
Learn the Functions of the Operation Panel ………………………… 14
Switch to Copy/Fax/Scan Mode ……………………………………… 16
Enter Text …………………………………………………………… 17
Set Date and Time …………………………………………………… 18
Place Documents …………………………………………………… 19
Placing Documents on the Platen Glass …………………………… 20
Placing Documents in the Feeder …………………………………… 20
Load Paper …………………………………………………………… 22
Loading Paper in the Paper Cassette ………………………………… 23
Loading Paper in the Multi-Purpose Tray …………………………… 24
Loading Envelopes or Paper with a Letterhead ……………………… 25
Setting a Paper Size and Type ……………………………………… 26
Switch to the Quiet Mode …………………………………………… 27
Switch to the Sleep Mode …………………………………………… 27
Use the Toner Saver Mode …………………………………………… 28
Basic Operation
This chapter describes overall information about the machine, and how to
place the documents and load the paper. Read this chapter rst.
10
Document return tray
Returns documents after
scanning.
Operation panel
Use the panel to control
the machine (→P.14).
Multi-purpose tray
Load paper one by one manually (→P. 2 4).
Paper guides
Adjust these guides to t the paper.
MF4890dw MF4880dw/MF4770n
Learn the Names and Functions of Each Part of the Machine
Front Side
Feeder cover
Open this cover to clear paper jams (→P.95).
Lift handles (left, right)
Hold these handles to lift or transport
the machine.
Feeder
Automatically feeds documents into the
machine (→P. 20 ).
Tray extension
Pull out to load large size
documents.
Document feeder tray
Place your documents in
this tray.
Document guides
Adjust these guides to t the document.
11
Basic Operation
Scanning area
Scans documents
from the feeder.
Platen glass
Used to scan non-standard size paper
or books, as well as standard size
paper (→P. 2 0) .
Ventilation slots
(MF4890dw/
MF4880dw only)
Allows heat to escape
from inside of the
machine. Leave more
than 4” (10 cm) of space
around the machine.
Output tray
Printed documents are output here
Output tray extension
Pull out the tray extension when
using paper larger than LTR.
Paper stopper
Use the paper stopper to
prevent paper from falling out
of the output tray.
Paper cassette (Auto)
Load paper here (→P. 23) .
Dust cover
Close after loading the paper.
Paper guides
Adjust these guides to t the paper.
Power button
Turn the power ON or OFF.
13
Basic Operation
HAND
SET
EXT.
LINE
Back Side
Rear cover
(MF4890dw/MF4880dw only)
Open this cover to clear paper jams when using
the 2-sided copy function (→P.9 9).
MF4770n
MF4890dw/MF4880dw
Rating label
The machine’s serial number (consists of three
letters and a 5-digit number) and the required
voltage and current are speci ed.
Write the serial number on the back
cover of this guide for reference when
contacting the Canon Customer Center.
Power socket
Connect the power cord.
USB port
Connect to a computer via a
USB cable.
LAN port
Connect to a network via a
LAN cable.
External device jack
Connect an external telephone.
Telephone line jack
Connect a telephone line.
14
Learn the Functions of the Operation Panel
Display
Address Book Press to search for recipients registered in the address book (→p.57).
Redial/Pause When faxing, press to redial the last three numbers called or insert a pause in a fax number
(→p.57, p.58).
Coded Dial Press to enter a recipient’s code for coded speed dialing (→p.56).
Hook Press to dial a number without using a telephone or handset.
Menu Press to access menu functions (see “Navigating the Menu” at the bottom of the next page).
Paper Settings Press to specify paper size and type for the paper cassette or multi-purpose tray (→p.26).
Report Press to manually print reports and lists (→p.91).
Status Monitor/
Cancel Press to view or cancel jobs. You can also check the status of the machine (→p.37, p.46, p.66).
One-touch Speed Dial Keys
Press to specify recipients
registered to one-touch keys
(→p.56).
Mode switching keys
Press to switch the mode to copy,
fax, or scan (→p.27).
Processing/Data Indicator
The indicator blinks while sending or
receiving data and remains lit when jobs
are waiting in memory.
Error Indicator
The indicator blinks when an error occurs.
Navigate the menu or options.
(See “Navigating the Menu” on the next page.)
Reset Press to return to standby mode.
Back Press to return to the previous screen.
▲/▼Press to scroll up and down, or to increase or decrease a value.
◄/►
• Press to return to the previous screen, proceed to the next
screen, or move the cursor to the left or right.
• Press to decrease or increase the fax ring volume.
OK Press to con rm an action or setting.
16
Switch to Copy/Fax/Scan Mode
Switch to Copy, Fax, or Scan mode rst to use each mode.
• If you use the Fax mode for the rst time:
Fax setup guide will appear on the display. Refer to the on-screen instructions and Starter Guide to con gure
the settings.
• To set a frequently used mode to the standby mode:
Press [ ] (Menu) <Preferences> <Display Settings> <Select Default Screen> Select the
screen [OK].
• To specify how long the machine waits before returning to standby mode:
Press [ ] (Menu) <Timer Settings> <Auto Reset Time> Specify the time [OK].
Specify destination.
01/01/2012 12:52AM
RX Mode: Auto
Resolution: 200 x 1
...
Select the scan type.
Computer
Remote Scanner
Fax Mode
Scan Mode
Displays the recipient’s number.
To change the settings:
1. Press [▲] or [▼] to highlight an item, and
then press [OK].
2. Press [▲], [▼], [◄] or [►] to specify the
values, and then press [OK].
To select the scan method:
Press [▲] or [▼] to highlight an item, and
then press [OK].
Copy: Press Start
100% LTR
Density: 0
Original Type: Text
...
2-Sided: Off
1
+
-
01
Copy Mode
Displays the copy ratio, paper source,
paper size, and number of copies.
To change the settings:
1. Press [▲] or [▼] to highlight an item, and
then press [OK].
2. Press [▲], [▼], [◄] or [►] to specify the
values, and then press [OK].
If you do not operate the machine for a while, the machine
returns to the Copy mode (standby mode) automatically.
Press the desired mode key.
17
Basic Operation
To switch entry modes:
<A> Uppercase alphabetic letters and symbols
<a> Lowercase alphabetic letters and symbols
<12> Numbers
Press [ ] (Tone) repeatedly.
or
1. Press [▲] or [▼] to highlight <Entry Mode>,
and then press [OK].
2. Press [▲] or [▼] to highlight the desired
mode, and then press [OK].
Key Entry mode:
<A>
Entry mode:
<a>
Entry mode:
<12>
@.-_/ 1
ABC abc 2
DEF def 3
GHI ghi 4
JKL jkl 5
MNO mno 6
PQRS pqrs 7
TUV tuv 8
WXYZ wxyz 9
(Not available) 0
- . * # ! " , ; : ^ ` _ = / | ´ ? $ @
% & + \ ( ) [ ] { } < > (Not available)
To enter text, symbols, and numbers:
Press a key several times until the desired character is
displayed.
• Press to delete the last character.
• Press and hold to delete all text.
• Press to move the cursor.
• To enter a space, move the cursor to the
end of the text, and then press [►].
Enter Text
Enter characters with the alphanumeric keys.
Example: Enter “CANON1”
Press [ ] to switch the
entry mode to <A>.
Press [ ] until the letter “C”
appears on the screen.
C▌
Press [ ] until the letter “A”
appears on the screen.
CA▌
Press [ ] until the letter “N”
appears on the screen.
CAN▌
Press [ ] until the letter “O”
appears on the screen.
CANO▌
Press [ ] until the letter “N”
appears on the screen.
CANON▌
Press [ ] to switch the
entry mode to <12>.
Press [ ] to enter “1.”
CANON1▌
Register Unit Name
<Apply>
Entry Mode: A
18
Set Date and Time
If the incorrect date or time is printed on faxes or reports, change the date and time
settings.
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <Timer Settings>, and then press [OK].
3
Press [▲] or [▼] to highlight <Time & Date Settings>, and then press [OK].
Timer Settings
Quiet Mode Time Set
...
Time & Date Settings
Auto Sleep Time
Auto Reset Time
4
Press [▲] or [▼] to highlight <Current Time Settings>, and then press
[OK].
• To change the display format for the date or time, specify <Date Display Type> or
<12/24 Hour Clock>.
• To use daylight savings time, set <Daylight Savings> to <On>, and then specify
the starting date and the ending date.
5
Use the numeric keys to enter the date and time, and then press [OK].
• To move the cursor, press [◄] or [►].
• To switch between <AM> or <PM>, press [▲] or [▼].
Current Time Set.
01/01/2012 12:52 AM
(0:00-12:59)
6
Press [ ] (Menu) to close the screen.
19
Basic Operation
Place Documents
Choose the appropriate way to place documents according to the document’s type.
Check available documents
MF4890dw MF4880dw/MF4770n
Size (Width X Length)
8 1/2"
(216 mm)
8 1/2"
(216 mm)
5 1/2"
(140 mm)
5 1/2"
(140 mm)
5" (127 mm)
5" (127 mm)
14" (356 mm)
14" (356 mm)
8 1/2"
(216 mm)
8 1/2"
(216 mm)
5 7/8"
(148 mm)
5 7/8"
(148 mm)
4 1/8" (105 mm)
4 1/8" (105 mm)
14" (356 mm)
14" (356 mm)
Capacity (For 21 lb Bond (80 g/m²))
Weight
1-sided document
1-sided document
13.3 to 27.9 lb Bond (50 to 105 g/m²)
13.3 to 27.9 lb Bond (50 to 105 g/m²)
2-sided document
2-sided document
16.0 to 27.9 lb Bond (60 to 105 g/m²)
16.0 to 27.9 lb Bond (60 to 105 g/m²)
1-sided document
1-sided document
13.3 to 27.9 lb Bond (50 to 105 g/m²)
13.3 to 27.9 lb Bond (50 to 105 g/m²)
Check available documents
Size (Width X Length) 8 1/2"
(215.9 mm)
11 3/4" (297 mm)
Maximum
Weight
Maximum 4.4 lb (2 kg)
Capacity
1 sheet
When placing non-standard documents
such as heavy paper, small paper, or
booklets:
Use the platen glass (→p.20).
When placing multiple documents
of plain paper in the same size,
thickness, and weight:
Use the feeder (→p.20).
50 sheets
50 sheets
35 sheets
35 sheets
Min.
Min.
Min.
Min.
Max.
Max.
Max.
Max.
IMPORTANTIMPORTANT
• Place a document after glue, ink, or correction uid on the document is completely dry.
• To prevent paper jams in the feeder, place a document on the platen glass when using the following types of
paper:
-Wrinkled or creased paper
-Carbon paper or carbon-backed paper
-Curled or rolled paper
-Torn paper
-Thin paper
-Documents with staples or paper clips attached
-Transparency
20
Placing Documents on the Platen Glass
1
Open the feeder.
2
Place your document face down.
3
Align the document with the appropriate paper size marks.
• If the document does not match any of the paper size marks, align the upper left
edge of your document with the arrow mark.
• If the document is a transparency, place white paper above the document.
A5
STMT
B5
A4
LTR
4
Close the feeder.
Placing Documents in the Feeder
1
Open the document feeder tray.
2
Spread the document guides a little wider than the document’s width.
When placing large documents, pull out the extension tray.
3
Fan the document stack and align the edges of the pages.
Thoroughly fan the
paper in small batches.
Align the edges a few
times on a at surface.
CAUTION
• When closing the
feeder, be careful not
to get your ngers
caught.
• Do not press down
on the feeder
forcefully. This may
damage the platen
glass and cause
personal injury.
21
Basic Operation
4
Neatly place the documents face up.
• Place the document under the load limit guides (A).
• Make sure that the paper stack does not exceed the load limit marks (B).
AB
5
Align the document guides tightly to the width of the document.
IMPORTANTIMPORTANT
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
IMPORTANTIMPORTANT
• While scanning documents, do not add or remove documents.
• When scanning is complete, remove the document from the document
return tray to avoid paper jams.
• Do not scan the same document more than 30 times. When a document
is scanned repeatedly, the paper can become wrinkled, earmarked, or
torn, which may result in paper jams.
22
Load Paper
Before loading paper, check the paper is the right type. If you load inappropriate paper
repeatedly, this may cause paper jams.
1
S
te
p
Check if the type of paper is appropriate.
Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details
about the available paper or precautions, see [Basic Operation] [Loading paper] in
the e-Manual.
To prevent paper jams, do not use any of the following:
• Wrinkled or creased paper
• Curled or rolled paper
• Torn paper
• Damp paper
• Paper printed with a thermal transfer printer
(Do not copy on the reverse side.)
2
S
tep
Select where to load paper, and then load the paper.
Use the multi-purpose tray when
loading a sheet of
small-sized paper or
heavy paper (→p.24).
Use the paper cassette when
loading a stack of
plain paper in the
same size, thickness,
and weight (→p.23).
Check if the type of paper is appropriate.
If the setting is di erent from the size of the loaded paper, an error message
appears, or printing is not performed correctly.
23
Basic Operation
Loading Paper in the Paper Cassette
This section describes how to load letter paper in the Paper Cassette. When loading
envelopes or paper with a letterhead, see ”Loading Envelopes or Paper with a Letterhead”
(→p.25).
1
Lift the dust cover.
2
Spread the paper guides a little wider than the paper size.
3
Gently load the paper into the paper cassette with the print side face up,
until the edge of the paper stack meets the back of the paper cassette.
• Make sure that the paper stack does not exceed the load limit guides (A).
A
4
Adjust the paper guides tightly to the width and length of the paper.
IMPORTANTIMPORTANT
If the paper guides are too loose or too tight, this may result in misfeeds
or paper jams.
25
Basic Operation
Loading Envelopes or Paper with a Letterhead
This section describes how to load envelopes and paper with a letterhead.
Envelopes
Loading Orientation
Load the paper properly by following the instructions below.
ABC
ABC
1-sided printing
Load the paper with the printed
side face up.
2-sided printing
(MF4890dw/MF4880dw only)
Load the paper with the printed
side face down.
When printing with
portrait layout
When printing with
landscape layout
When printing with
portrait layout
When printing with
landscape layout
If <Print Side Priority> is selected, load the paper with the printed
side face down regardless of 1-sided or 2-sided printing. For details, see
[Basic Operation] [Select the Print Side] in the e-Manual.
Paper with a Letterhead or Logo
Before Loading
Loading Orientation
Load the envelopes with the aps face up.
Envelope
No.10, DL, ISO-C5
Flatten envelopes
to release any
remaining air.
Loosen any sti corners of the
envelopes, and atten any
curls, as shown in the gure.
26
Setting a Paper Size and Type
Make sure that the Paper Settings match the size and the type of the loaded paper.
1
Press [ ] (Paper Settings).
2
Press [▲] or [▼] to highlight <MP Tray> or <Drawer 1>, and then press
[OK].
3
Press [▲] or [▼] to highlight the desired paper size, and then press [OK].
• To specify the paper size manually, select <Custom Size>, and then refer to
“Specify a Paper Size Manually” at the bottom of this page to specify the size.
Paper Size
LTR
LGL
STMT
EXEC
4
Press [▲] or [▼] to highlight the desired paper type, and then press [OK].
Paper Type
Plain (16 lb Bond-24
Plain L (16 lb Bond
...
Recycled
Color
5
Press [ ] (Paper Settings) to close the screen.
Specify a Paper Size Manually
For paper size, specify within the possible range of length and width (<Y> ≥ <X>).
1
Press [▲] or [▼] to highlight <X>, and then press [OK].
2
Use the numeric keys to specify the width, and then press [OK].
Set Length for X
(3-8_1/2)
3_ 0/0 "
3
Press [▲] or [▼] to highlight <Y>, and then press [OK].
4
Use the numeric keys to specify the length, and then press [OK].
5
Press [▲] or [▼] to highlight <Apply>, and then press [OK].
27
Basic Operation
Switch to the Quiet Mode
You can switch to and cancel the Quiet mode, by pressing [ ] (Quiet Mode).
• By default, the Quiet mode is set to <O >. To change this setting to <On>,
and specify the time to switch to the Quiet mode automatically, press
[ ] (Menu) <Timer Settings> <Quiet Mode Time Settings>,
and then specify a time.
• When the Quiet mode is On, the processing speed of functions becomes
slower.
• The Quiet mode cannot be used with some paper sizes or types.
• The Special mode has higher priority than the Quiet mode.
• The Quiet mode only reduces noise that occurs while the machine is
performing jobs. This does not a ect the speaker or the key volume. To
lower or set <O >, <Entry Tone> or <Job Done Tone>, refer to the
[Basic Operation] [Adjust the Volume] in the e-Manual
Switch to the Sleep Mode
You can switch to and cancel the Sleep mode, by pressing [ ] (Energy Saver).
When the Processing/Data indicator is lit or blinking, the machine will not enter the
Sleep mode, because an operation is in progress or an error has occurred.
By default, the machine automatically enters the Sleep mode if you do not
perform any functions for 5 minutes. To change this setting, press [ ]
(Menu) <Timer Settings> <Auto Sleep Time>, and then specify a
time.
28
Use the Toner Saver Mode
You can set whether or not to conserve toner when copying or faxing. When using the
Toner Saver mode, the output may not be clear, as subtle details, such as thin lines and light
colors, may not be clearly reproduced.
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <Preferences>, and then press [OK].
3
Press [▲] or [▼] to highlight <Toner Saver Mode>, and then press [OK].
Preferences
Sound Volume Control
Display Settings
Toner Saver Mode
Paper Feed Method Sw
...
4
Press [▲] or [▼] to highlight <Copy> or <Fax>, and then press [OK].
5
Press [▲] or [▼] to highlight <On> or <O >, and then press [OK].
6
Press [ ] (Menu) to close the screen.
29
Make a Basic Copy …………………………………………………… 30
Copy by Saving Paper ………………………………………………… 31
Enlarge or Reduce Copies …………………………………………… 31
Adjust the Image Quality for Copy …………………………………… 32
Adjusting the density ……………………………………………… 32
Selecting the Document Type ……………………………………… 32
Adjusting the sharpness …………………………………………… 33
Make Double-Sided Copies (MF4890dw/MF4880dw Only) ……………… 34
Copy Multiple Pages onto One Sheet ……………………………… 35
Collate Copies ………………………………………………………… 35
Copy a Double-Sided ID Card ………………………………………… 36
View and Cancel Copy Jobs ………………………………………… 37
Change the Default Copy Settings …………………………………… 37
Copy
This chapter describes basic copy functions.
30
Make a Basic Copy
1
Place your documents (→p.19).
IMPORTANTIMPORTANT
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
2
Switch to the Copy mode (→p.16).
3
Enter the desired copy quantity (1 to 99) with the alphanumeric keys.
• Press [ ] (Clear) to delete the entered copy quantity.
Copy: Press Start
100% LTR
Density: 0
Original Type: Text
...
2-Sided: Off
1
+
-
01
4
Press [ ] (Start).
Canceling Copy Jobs
Press [ ] (Stop) twice.
* It is valid when only one job is processing or waiting.
31
Copy
Copy by Saving Paper
You can save paper with [ ] (Paper Save Copy) when making a copy.
1
Place your documents (→p.19)
2
Press [ ] (Paper Save Copy).
3
Press [▲] or [▼] to highlight the desired dcombination option, and then
press [OK].
<2 on 1 1→2-Sided>* Copy two pages onto each of both sides of paper.
<4 on 1 1→2-Sided>* Copy four pages onto each of both sides of paper.
<2 on 1 1→1-Sided> Copy two pages onto one side of each paper..
<4 on 1 1→1-Sided> Copy four pages onto one side of each paper.
* MF4890dw/MF4880dw only
4
Press [▲] or [▼] to highlight the document size, and then press [OK].
• If a document is placed on the platen glass, you may specify the scan size as <LGL>
size, but the actual size is <A4> size.
5
Press [ ] (Start).
When placing your
documents in the feeder Copying starts automatically.
When placing your
documents on the
platen glass
1. Place the next page on the platen glass, and then
press [ ] (Start).
• Press [ ] (Start) for every scanning.
2. After scanning all your documents, press [▲] or [▼]
to highlight <Start Copying>, and then press [OK].
Enlarge or Reduce Copies
Enlarge or reduce copies using preset copy ratios or custom copy ratios.
1
Place your documents (→p.19).
2
Switch to the Copy mode (→p.16).
3
Press [▲] or [▼] to highlight <Copy Ratio>, and then press [OK].
4
Press [▲] or [▼] to highlight the desired ratio, and then press [OK].
• If you want to set a copy ratio in 1% increments, select <Custom Ratio>, and then
enter the copy ratio using the numeric keys or press [▲] or [▼] to specify the ratio.
Copy Ratio
Custom Ratio
100% Direct
400% Max
200%
5
Press [ ] (Start).
32
Adjust the Image Quality for Copy
Relation between the density and document type:
If <Density> is set to <Auto Density>, <Original Type> will be changed
to <Text>.
Adjusting the density
You can make the density brighter or darker than the original documents.
1
Place your documents (→p.19).
2
Switch to the Copy mode (→p.16).
3
Press [▲] or [▼] to highlight <Density>, and then press [OK].
4
Press [◄] or [►] to adjust the density , and then press [OK].
• Select <Auto Density> to use the density that is most suitable for the document.
Density
Auto Density
Manual Density
- +
– : Less density (lighter)
+ : More density (darker)
5
Press [ ] (Start).
Selecting the Document Type
Select the appropriate document type.
1
Place your documents (→p.19).
2
Switch to the Copy mode (→ p.16).
3
Press [▲] or [▼] to highlight <Original Type>, and then press [OK].
4
Press [▲] or [▼] to highlight the appropriate document type, and then
press [OK].
<Text> Best suited for text-only documents.
<Text/Photo (High
Speed)>
Suitable for documents that contain text and photos.
(Scanned documents are at a low resolution at high
speed.)
<Text/Photo> Suitable for documents that contain text and photos.
<Photo> Suitable for documents that contain large photos.
5
Press [ ] (Start).
33
Copy
Adjusting the sharpness
You can sharpen or soften the edges of images by adjusting the sharpness.
1
Place your documents (→p.19).
2
Switch to the Copy mode (→p.16).
3
Press [▲] or [▼] to highlight <Sharpness>, and then press [OK].
4
Press [◄] or [►] to adjust the sharpness, and then press [OK].
Sharpness
- +
– : Less sharpness
(Suitable for photos)
+ : More sharpness
(Suitable for documents written in pen or
pencil)
5
Press [ ] (Start).
34
Make Double-Sided Copies
(MF4890dw/MF4880dw Only)
You can make double-sided copies from single-sided documents. When using the
MF4890dw, you can also make double-sided or single-sided copies from double-sided
documents.
1
Place your documents (→p.19).
• To make double-sided copies from single-sided documents, place the documents in
the feeder or on the platen glass.
• To make double-sided or single-sided copies from double-sided documents, place
documents in the feeder.
2
Switch to the Copy mode (→p.16).
3
Press [▲] or [▼] to higlight <2-Sided>, and then press [OK].
4
Press [▲] or [▼] to highlight the 2-sided copy format, and then press
[OK].
2-Sided
Off
1 2-Sided
2 2-Sided
2 1-Sided
5
Press [ ] (Start).
When placing your
documents in the feeder Copying starts automatically.
When placing your
documents on the
platen glass
1. Press [▲] or [▼] to highlight the size of the original
document, and then press [OK].
• You may specify the scan size as <LGL> size, but
the actual size is <A4> size.
2. Place the next page on the platen glass, and then
press [ ] (Start).
• Press [ ] (Start) for every scanning.
3. After scanning all your documents, press [▲] or [▼]
to highlight <Start Copying>, and then press [OK].
Specifying the orientation
If you select <Format Settings> at step 4 above, you may specify the orientation of your
documents and the desired nishing format.
<Calendar Type> <Book Type>
35
Copy
Copy Multiple Pages onto One Sheet
You can combine multiple pages (two or four pages) onto one copy sheet.
1
Place your documents (→p.19).
2
Switch to the Copy mode (→p.16).
3
Press [▲] or [▼] to highlight <N on 1>, and then press [OK].
4
Press [▲] or [▼] to highlight <2 on 1> or <4 on 1>, and then press [OK].
N on 1
Off
2 on 1
4 on 1
ID Card Copy
5
Press [▲] or [▼] to highlight the desired scan size, and then press [OK].
• You may specify the scan size as <LGL> size, but the actual size is <A4> size.
6
Press [ ] (Start).
Specifying the page layout manually
If you select <Select Layout> at step 4 above, you may specify the desired page layout.
<2 on 1 (1)> <2 on 1 (2)> <4 on 1 (1)> <4 on 1 (2)> <4 on 1 (3)> <4 on 1 (4)>
Collate Copies
You can arrange copies into sets arranged in page order by using the <Collate> function
when making multiple copies of multiple documents.
1
Place your documents (→p.19).
2
Switch to the Copy mode (→p.16).
3
Press [▲] or [▼] to highlight <Collate>, and then press [OK].
4
Press [▲] or [▼] to highlight <On>, and then press [OK].
5
Press [ ] (Start).
12
3
12
3
12
3
11
1
22
2
33
3
<ON>
<OFF>
36
Copy a Double-Sided ID Card
You can make a copy of a double-sided ID card onto single-sided paper.
1
Place an ID on the platen glass.
• Place the card at the center of the left edge of the platen glass, with a 1/4” (5 mm)
space created.
To place the card horizontally
A5
STMT
B5
A4
LTR
A5
STMT
5mm5mm
To place the card vertically
A5
STMT
B5
A4
LTR
A5
STMT
5mm5mm
2
Switch to the Copy mode (→p.16).
3
Press [▲] or [▼] to highlight <N on 1>, and then press [OK].
4
Press [▲] or [▼] to highlight <ID Card Copy>, and then press [OK].
5
Press [ ] (Start).
6
Turn and place the card.
A5
STMT
B5
A4
LTR
A5
STMT
7
Press [ ] (Start).
• The copy ratio is automatically set to <100%>.
• You can only use Letter size or larger paper for ID card copying.
37
Copy
View and Cancel Copy Jobs
You can view or cancel copy jobs while the jobs are in progress.
1
Press [ ] (Status Monitor/Cancel).
2
Press [▲] or [▼] to highlight <Copy Job Status>, and then press [OK].
3
View the details of a copy job or cancel the job.
• To view the details, press [▲] or [▼].
• To cancel the job, press [▲] or [▼] to highlight <Cancel>, and then press [OK].
Copy Job Status
<Cancel>
Job Number: 0001
Status: Copying
Time: 01/01 12:52 AM
4
Press [ ] (Status Monitor/Cancel) to close the screen.
Change the Default Copy Settings
You can change the default copy settings that are applied when the machine is restarted,
[ ] (Reset) is pressed or the screen is returned to the default screen after auto reset is
performed.
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <Copy Settings>, and then press [OK].
3
Press [▲] or [▼] to highlight <Change Defaults>, and then press [OK].
4
Press [▲] or [▼] to highlight the desired option, and then press [OK].
<No. of Copies> Select the copy quantity.
<Density> Make the density lighter or darker.
<Original Type> Select the image quality.
<2-Sided>* Copy 1-sided document to 2 sides.
<Copy Ratio> Select the copy ratio.
<N on 1> Copy multiple documents onto one sheet.
<Collate> Collate copies of a complete copy job arranged in page
sequential order or by page.
<Sharpness> Emphasize the outline of the image or decrease the contrast.
* MF4890dw/MF4880dw only
5
Specify the desired setting.
6
After you have speci ed the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
7
Press [ ] (Menu) to close the screen.
39
Print a Document …………………………………………………… 40
Enlarge or Reduce a Document ……………………………………… 40
Print a Double-Sided Document (MF4890dw/MF4880dw Only) …… 41
Print Multiple Pages onto One Sheet ………………………………… 42
Print a Booklet (MF4890dw/MF4880dw Only) ……………………… 43
Print a Poster ………………………………………………………… 44
Add Watermarks to a Printout ……………………………………… 45
View and Cancel Print Jobs …………………………………………… 46
Print
This chapter describes basic Print functions.
Before using the printing functions, connect the machine to a computer
and install the printer driver on the computer. See the Starter Guide to learn
how to install the printer driver.
• You cannot specify printing options with the printer driver and another
application at the same time.
• Your computer screen may di er from the images shown here,
depending on your operating system and the type and version of the
printer driver.
40
Print a Document
1
Make sure that a computer and the machine are connected properly, and
the printer driver is installed on the computer.
2
Open a document from an application, and then open the Print window.
3
Select your printer.
4
Click [Print] to start printing.
Canceling Print Jobs
Press [ ] (Stop) twice.
* It is valid when only one job is processing or waiting.
Enlarge or Reduce a Document
You can enlarge or reduce the data to t the paper size automatically, or specify a custom
ratio.
1
Open a document from an application, and then open the Print window.
2
Select your printer, and then open the Printing Preferences window.
3
Click the [Page Setup] tab, and then specify the print ratio.
Select the paper size of
the document.
To automatically scale
the document to t the
loaded paper, select an
output size.
To specify the print ratio
manually, select [Manual
Scaling], and then specify
the scaling ratio.
43
Print
Print a Booklet
(MF4890dw/MF4880dw Only)
You can print pages side-by-side, and then fold them to create a booklet.
1
Open a document from an application, and then open the Print window.
2
Select your printer, and then open the Printing Preferences window.
3
Click the [Finishing] tab, select [Booklet Printing], and then click [Booklet].
4
Specify the settings for the booklet, and then click [OK].
You can choose to print all
pages at once or print sets
of pages according to the
speci ed number of pages.
To specify the margin for binding, select the
check box, and then enter the value.
5
Click [OK] to return to the Print window.
6
Click [OK] to start printing.
7
Make a booklet by folding the printouts in half.
44
Print a Poster
You can enlarge a one-page document and print it on multiple pages. You can then
combine the printed pages to create a large poster.
1
Open a document from an application, and then open the Print window.
2
Select your printer, and then open the Printing Preferences window.
3
Click [Page Setup] tab, and then select [Poster(N×N)] from the
[Page Layout] drop-down menu.
Select [Poster [N×N]]
(N×N is split numbers of
divided pages wide by
high).
4
Click [OK] to return to the Print window.
5
Click [OK] to start printing.
6
Make a poster by gluing or taping the printouts together.
You cannot combine this feature with watermark printing, manual scaling, or
printing multiple pages onto one sheet.
45
Print
Add Watermarks to a Printout
You can add watermarks, such as “DRAFT,” to a document.
1
Open a document from an application, and then open the Print window.
2
Select your printer, and then open the Printing Preferences window.
3
Click the [Page Setup] tab, and then specify the settings for watermark
printing.
Select the desired
watermark.
Select to add
watermarks.
4
To create a new watermark, click [Edit Watermark], and then enter the
new text.
Add the edited watermark.
Delete the selected
watermark from the list.
Enter the text for the
watermark.
Specify watermark options.
5
Click [OK] to return to the Print window.
6
Click [OK] to start printing.
You can register up to 50 new watermarks, in addition to the provided
watermarks.
4747
Fax
This chapter describes the basic fax functions.
Register Numbers in the Address Book ……………………………… 48
Registering Numbers to One-Touch Keys …………………………… 48
Registering Numbers to Coded Dialing Codes ……………………… 49
Registering Recipients for Group Dialing …………………………… 50
Editing and Deleting Registered Destinations ……………………… 52
Adjust the Image Quality for Fax …………………………………… 52
Adjusting the Density ……………………………………………… 52
Selecting the Resolution …………………………………………… 53
Adjusting the Sharpness …………………………………………… 53
Specifying the Double-Sided Document Format (MF4890dw Only) …… 54
Changing the Default Settings ……………………………………… 54
Send a Fax …………………………………………………………… 55
Entering a Fax Number with the Alphanumeric Keys ………………… 55
Using the One-Touch Keys ………………………………………… 56
Using the Coded Dialing Codes……………………………………… 56
Searching the Address Book ………………………………………… 57
Redialing …………………………………………………………… 57
Sending a Fax to Multiple Destinations (Sequential Broadcast) ……… 58
Sending a Fax to an International Destination (Adding Pauses) ……… 58
Calling a Recipient before Sending a Fax …………………………… 59
Receive a Fax (Receive Mode) ………………………………………… 60
Using the Machine for Fax Only ……………………………………… 61
Using the Machine for Faxing and Phoning ………………………… 61
Using the Answering Machine ……………………………………… 62
Using the Machine Primarily for Phoning …………………………… 62
Receiving Faxes in Manual Mode …………………………………… 63
Receive a Fax from Memory ………………………………………… 64
Switching to Memory Lock Mode …………………………………… 64
Viewing and Canceling Received Fax Documents …………………… 65
Printing Received Fax Documents …………………………………… 65
View and Cancel a Fax Job …………………………………………… 66
Change the Fax Settings ……………………………………………… 66
Changing Fax Sending Settings ……………………………………… 66
Restricting Fax Sending Functions …………………………………… 68
Changing Fax RX Settings …………………………………………… 69
Changing Communication Management Settings ………………… 70
About PC Fax
You can fax documents directly
from a computer using PC Fax (Fax
driver). By faxing directly from the
computer, you can reserve paper
and toner, and send a higher-quality
fax document. See “PC Fax” in the
e-Manual.
(→ p.105)
You can see frequentely asked
questions about the receive mode.
49
Fax
7
Press [▲] or [▼] to highlight <Name>, and then press [OK].
8
Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,
and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
9
Press [▲] or [▼] to highlight <Destination>, and then press [OK].
10
Enter the fax number, press [▲] or [▼] to highlight <Apply>, and then
press [OK].
• Select <Set Details> to specify detailed options as needed.
Destination (Max 40)
0123456789
<Apply>
Set Details
11
Press [▲] or [▼] to highlight <Apply>, and then press [OK].
12
Press [ ] (Back) to close the screen.
Registering Numbers to Coded Dialing Codes
To send a fax to a destination that is registered to a coded dialing code,
see ”Using the Coded Dialing Codes” (→p.56).
1
Switch to the Fax mode, and then press [ ] (Address Book).
2
Press [◄] or [►] to highlight < > (Menu).
3
Press [▲] or [▼] to highlight <Register New Destination to Address
Book>, and then press [OK].
4
Press [▲] or [▼] to highlight <Coded Dial>, and then press [OK].
5
Press [▲] or [▼] to highlight <Fax>, and then press [OK].
6
Press [▲] or [▼] to highlight <Name>, and then press [OK].
7
Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,
and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
Fax
50
8
Press [▲] or [▼] to highlight <Destination>, and then press [OK].
9
Enter the fax number, press [▲] or [▼] to highlight <Apply>, and then
press [OK].
• Select <Set Details> to specify detailed options as needed.
Destination (Max 40)
0123456789
<Apply>
Set Details
10
Press [▲] or [▼] to highlight <Coded Dial>, and then press [OK].
11
Press [▲] or [▼] to highlight the coded dialing number you want to
register (001 to 100), and then press [OK].
• Up to 100 coded dialing codes are available.
Enter Registration No.
001 Not Registered
002 Not Registered
003 Not Registered
004 Not Registered
12
Press [▲] or [▼] to highlight <Apply>, and then press [OK].
13
Press [ ] (Back) to close the screen.
Registering Recipients for Group Dialing
You can register a group of multiple recipients to an one-touch keys or a coded dialing
code. It is useful when sending a fax to multiple destinations at once.
IMPORTANTIMPORTANT
• Register group addresses to an unused one-touch key or coded dialing
codes. Make sure that you leave some unused one-touch keys or coded
dialing codes for group dialing.
• Individual destinations must be registered to one-touch keys or coded
dialing codes before they can be added to a group.
1
Switch to the Fax mode, and then press [ ] (Address Book).
2
Press [◄] or [►] to highlight < > (Menu).
3
Press [▲] or [▼] to highlight <Register New Destination to Address
Book>, and then press [OK].
4
Press [▲] or [▼] to highlight a destination type to register the group dial
to.
• You can select between coded dialing and one-touch key.
51
Fax
5
Press [▲] or [▼] to highlight <Group>, and then press [OK].
Destination Type
Fax
Group
6
If you selected <One-Touch> in step 4, press [▲] or [▼] to highlight an
empty one-touch key (01 to 04), and then press [OK].
• If you selected <Coded Dial> in step 4, proceed to step 7.
7
Press [▲] or [▼] to highlight <Name>, and then press [OK].
8
Enter a name for the destination, press [▲] or [▼] to highlight <Apply>,
and then press [OK].
Name (Max 16 char.)
CANON
<Apply>
Entry Mode: A
9
Press [▲] or [▼] to highlight <Destinations>, and then press [OK].
10
Press [▲] or [▼] to highlight <Add>, and then press [OK].
11
Press [▲] or [▼] to highlight the destination you want to add, and then
press [OK].
CANON 0123456789
GroupA 2 Destin
...
User01 01234567
...
All A-Z
12
Repeat steps 10 and 11 to add more destinations as needed.
13
Press [▲] or [▼] to highlight <Apply>, and then press [OK].
Destination
<Apply>
<Add>
CANON01 0123456789
CANON02 9876543210
14
Press [▲] or [▼] to highlight <Apply>, and then press [OK].
Group
<Apply>
Name: GROUP
Destinations: 003
One-Touch: 03
15
Press [ ] (Back) to close the screen.
52
Editing and Deleting Registered Destinations
You can edit or delete destinations registered in the address book.
1
Switch to the Fax mode, and then press [ ] (Address Book).
2
Press [◄] or [►] to highlight < > (Menu).
3
Press [▲] or [▼] to highlight the desired option, and then press [OK].
<Edit Address Book>
• For a one-touch key or coded dialing code, edit the
name, fax number, one-touch key, or coded dialing
code.
• For a group, edit the group name, delete
destinations registered to the group, or add new
destinations to the group.
<Address Book Details> View the details for the destination.
<Delete From Address
Book> Delete destinations from the address book.
4
Select the desired destination, and then press [OK].
5
Select the desired option, and then edit or delete the destination.
6
Press [ ] (Back) to close the screen.
Adjust the Image Quality for Fax
Adjusting the Density
You can adjust the density of a fax darker or lighter.
1
Place your documents (→p.19).
2
Switch to the Fax mode (→p.16).
3
Press [▲] or [▼] to highlight <Density>, and then press [OK].
4
Press [◄] or [►] to adjust the density, and then press [OK].
Density
- +
– : Less density (lighter)
+ : More density (darker)
5
Send a fax to the desired destination (→p.55).
53
Fax
Selecting the Resolution
You can select a resolution that is appropriate for the document. Set a higher resolution for
documents that contain small text.
1
Place your documents (→p.19).
2
Switch to the Fax mode (→p.16).
3
Press [▲] or [▼] to highlight <Resolution>, and then press [OK].
4
Select the desired resolution, and then press [OK].
<200 dpi x 100 dpi (Normal)> For general text documents
<200 dpi x 200 dpi (Fine)> For ne text documents
<200 dpi x 200 dpi (Photo)> For documents that contain photographs
<200 dpi x 400 dpi (Super ne)> For documents that contain very ne text
5
Send a fax to the desired destination (→p.55).
Adjusting the Sharpness
You can sharpen or soften the edges of images by adjusting the sharpness.
1
Place your documents (→p.19).
2
Switch to the Fax mode (→p.16).
3
Press [▲] or [▼] to highlight <Sharpness>, and then press [OK].
4
Press [◄] or [►] to adjust the sharpness, and then press [OK].
Sharpness
- +
– : Less sharpness
(Suitable for photos)
+ : More sharpness
(Suitable for documents written in pen or
pencil)
5
Send a fax to the desired destination (→p.55).
54
Specifying the Double-Sided Document Format
(MF4890dw Only)
You can set the document format to scan double-sided documents automatically.
1
Place your documents in the feeder (→p.20).
2
Switch to the Fax mode (→p.16).
3
Press [▲] or [▼] to highlight <2-Sided Original>, and then press [OK].
4
Press [▲] or [▼] to highlight the desired option, and then press [OK].
<O > Read only one side of documents.
<Book Type>
• Read both sides of documents.
• Select when the document is
book type.
<Calendar Type>
• Read both sides of documents.
• Select when the document is
calendar type.
5
Send a fax to the desired destination (→p.55).
Changing the Default Settings
You can change the default settings that is applied when the machine is restarted, [ ]
(Reset) is pressed or the screen is returned to the default screen after auto screen is
performed.
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <Fax TX Settings>, and then press [OK].
3
Press [▲] or [▼] to highlight <TX Function Settings>, and then press [OK].
4
Press [▲] or [▼] to highlight <Change Defaults>, and then press [OK].
5
Press [▲] or [▼] to highlight the desired option, and then press [OK].
<Resolution> Make the resolution higher or lower.
<Density> Make the density lighter or darker.
<2-Sided Original>
(MF4890dw only)
Set whether to read one side of documents or both sides of
documents automatically.
<Sharpness> Emphasize the outline of the image or decrease the
contrast.
6
Specify the desired setting.
7
After you have speci ed the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
8
Press [ ] (Menu) to close the screen.
55
Fax
Send a Fax
Entering a Fax Number with the Alphanumeric Keys
1
Place your documents (→p.19).
IMPORTANTIMPORTANT
If the document guides are too loose or too tight, this may result in
misfeeds or paper jams.
2
Switch to the Fax mode (→p.16).
3
Enter the recipient’s fax number with the alphanumeric keys.
Send: Press Start
Destinations: 001
012XXXXXX
RX Mode: Auto
Resolution: 200 x 1
...
4
Press [ ] (Start).
When loading documents
into the feeder
Scanning documents starts. The fax is sent after the
scanning is nished.
When placing documents
on the platen glass
1. Press [▲] or [▼] to highlight the size of the
original document, and then press [OK].
2. After placing next page, press [ ] (Start).
• Press [ ] (Start) for each page.
3. When all pages are scanned completely, press
[▲] or [▼] to highlight <Start Sending>, and
then press [OK].
If the recipient’s line is busy or an error occurs, the machine automatically
redials the last destination. The default number of reattempts is two, and the
interval between each attempt is two minutes.
To change the default settings, press [ ] (Menu) <Fax TX Settings>
<TX Function Settings> <Auto Redial>, and then change the
setting to <On>.
Canceling Fax Jobs
Press [ ] (Stop) twice.
* It is valid when only one job is processing or waiting.
56
Using the One-Touch Keys
You can easily send faxes to a destination registered to a one-touch key. You can send faxes
to multiple destinations at once, if a group is registered to the one-touch key.
1
Place your documents (→p.19).
2
Switch to the Fax mode (→p.16).
3
Adjust the image quality of the documents as needed (→p.52).
4
Press the one-touch key of the desired destination.
• The number registered to the one-touch key is displayed. If you accidentally select
an incorrect destination, press [ ] (Clear) and then press another one-touch key.
• When speci ed by one-touch keys or coded dialing codes, a screen for con rming
the destination may appear. After con rmation, press [OK] to start sending a fax.
Send: Press Start
Destinations: 001
RX Mode: Auto
Resolution: 200 X 1
...
User01 01234567
5
Press [ ] (Start).
Using the Coded Dialing Codes
You can easily send faxes to a destination registered to a coded dialing code. You can send
faxes to multiple destinations at once, if a group is registered to a coded dialing code.
1
Place your documents (→p.19).
2
Switch to the Fax mode (→p.16).
3
Adjust the image quality of the documents as needed (→p.52).
4
Press [ ] (Coded Dial).
5
Enter the three-digit registration number (001 to 100) with the
alphanumeric keys.
• The destination number registered to the coded dialing code is displayed. If you
accidentally select an incorrect destination, press [ ] (Clear) and then enter
another dial code.
• When speci ed by one-touch keys or coded dialing codes, a screen for con rming
the destination may appear. After con rmation, press [OK] to start sending a fax.
Enter coded dial no.
*001
*
Canon 0123456789
Send: Press Start
Destinations: 001
RX Mode: Auto
Resolution: 200 X 1
...
6
Press [ ] (Start).
58
Sending a Fax to Multiple Destinations
(Sequential Broadcast)
You can send the same document to multiple recipients at once.
1
Place your documents (→p.19).
2
Switch to the Fax mode (→p.16).
3
Specify the destination.
4
Press [▲] or [▼] to select the desired method for specifying destinations.
<Address Book> Select a destination from the address book.
<Coded Dial> Enter the numbers registered in the coded dialing
codes.
<Specify Next
Destination (New)> Enter the destination with the alphanumeric keys.
Send: Press Start
Destinations: 001
0123456789
Address Book
Coded Dial
5
Specify the destination, and then press [OK].
6
Repeat steps 4-5 to enter additional destinations as needed.
• <Specify Next Destination (New)> is available up to 10 destinations.
• To con rm or delete destinations, press [▲] or [▼] to highlight
<Con rm/Edit Destination>, and then press [OK].
7
Press [ ] (Start).
Sending a Fax to an International Destination
(Adding Pauses)
When sending faxes to international destinations, it is sometimes di cult to connect to a
recipient, due to the long distance that the signal must travel. You can insert a pause after
the international access code to reduce this problem.
1
Place your documents (→p.19).
2
Switch to the Fax mode (→p.16).
3
Use the alphanumeric keys to enter the international access code.
• For details about international access codes, contact your telephone service provider.
4
Press [ ] (Redial/Pause) to enter a pause.
• The letter <p> is displayed to indicate the pause.
• The default pause added before the number is two seconds. To change the pause
time, see “<Pause Time>” (→p.67).
• To add another pause, press [ ] (Redial/Pause) again.
5
Use the alphanumeric keys to enter the country code, area code, and fax
number.
59
Fax
6
Press [ ] (Redial/Pause), and then press [OK].
• A pause added to the end of the number is xed at 10 seconds.
7
Press [ ] (Start).
Calling a Recipient before Sending a Fax
In the following cases, follow the procedure below to send faxes:
• If you want to call a recipient before sending a fax
• If the recipient’s machine cannot receive a fax automatically
To use this function, you must connect the handset or an external telephone
to the machine. If they are not connected, use another telephone to make
sure the recipient to switch the fax mode to receive fax.
1
Place your documents (→p.19).
2
Switch to the Fax mode (→p.16).
3
Lift the telephone receiver.
• A dial tone sounds.
4
Dial the recipient’s fax number.
5
Ask the recipient to allow his or her machine to receive faxes.
6
When you hear a beep, press [ ] (Start), and then replace the
telephone receiver.
60
Receive a Fax (Receive Mode)
Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits
your needs.
Do
y
ou want to
use a tele
p
hone
(
voice call
)?
D
o you want to
use an answer
i
ng
mac
h
ine
?
D
o you want to
automatica
ll
y
receive
f
axes?
<Auto> mo
de
See “Usin
g
the Machine
f
or Fax
On
ly
”
(
→
p
.61
)
.
No
No
Yes
No
Yes
Yes
(→ p.105)
You can see frequantely asked questions about the receive mode.
<Answerin
g
Machine> mod
e
See “Usin
g
the
A
nswerin
g
Machine“
(
→
p
.62)
.
<FAX
/
TEL Auto Switch> mod
e
See “Using t
h
e
Machine
f
or Faxing
an
d
P
h
oning”
(
→
p
.61
)
.
<M
a
n
ua
l> m
ode
See “Using t
h
e
Machine Primarily
f
or
P
h
oning“
(
→
p
.62
)
.
C
onnect an answerin
g
ma
chine t
o
the m
a
chine
.
C
onnect an externa
l
t
e
l
ep
h
one to t
h
e mac
h
ine.
• For details about each mode, see [RX Mode] in the e-Manual.
• Depending on the connected telephone, you may not normally receive a fax. If you are using an external telephone
that has fax functions, disable the external telephone’s auto receive functions.
• If <RX Mode> is set to <Auto> or <FAX/TEL Auto Switch>, you can specify whether or not the external
telephone rings when receiving an incoming call. Also, you can specify the number of rings.
Press [ ] (Menu) <Fax RX Settings> <RX Function Settings> <Incoming Ring>.
61
Fax
Using the Machine for Fax Only
Set the fax receive mode to <Auto>.
1
Switch to the Fax mode (→p.16).
2
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
3
Press [▲] or [▼] to highlight <Auto>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When a Fax or Call Comes In
When a fax comes in, the machine automatically begins receiving the fax after two rings.
If a voice call comes in, the caller will hear a fax tone.
To change the number of rings before the machine receives a fax, press
[ ] (Menu) <Fax RX Settings> <RX Function Settings>
<Incoming Ring> <On>, and then specify the number of rings.
Using the Machine for Faxing and Phoning
Set the fax receive mode to <Fax/Tel Auto Switch>.
1
Switch to the Fax mode (→p.16).
2
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
3
Press [▲] or [▼] to highlight <Fax/Tel Auto Switch>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
4
Specify ring settings.
<Ring Start
Time>
Specify how long the machine will attempt to detect a fax tone
before the machine starts ringing (4-30 seconds).
<Incoming
Ring Time>
Specify how long the machine will ring during an incoming call
(15-300 seconds).
<After Ring>
Specify how the machine should behave when an incoming call
is not answered:
• <End>: Disconnects the call.
• <RX>: Receives a fax.
5
After you have speci ed the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
62
When a Fax or Call Comes In
The machine automatically detects whether the call is a fax or voice call after two rings.
If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the machine
rings until it is answered or the caller hangs up.
Using the Answering Machine
Set the fax receive mode to <Answering Machine>.
1
Switch to the Fax mode (→p.16).
2
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
3
Press [▲] or [▼] to highlight <Answering Machine>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
When a Fax or Call Comes In
The connected answering machine answers the call, and if the call is a fax, the machine
starts receiving the fax. If the call is a voice call, the answering machine answers and records
the caller’s message.
Before use the answering machine, set the number of rings before the
answering machine activates to at least two, and then record a greeting.
Using the Machine Primarily for Phoning
Set the fax receive mode to <Manual>.
1
Switch to the Fax mode (→p.16).
2
Press [▲] or [▼] to highlight <RX Mode>, and then press [OK].
3
Press [▲] or [▼] to highlight <Manual>, and then press [OK].
RX Mode
Auto
Fax/Tel Auto Switch
Manual
Answering Machine
64
Receive a Fax from Memory
If a fax is stored in memory, you can view the sender of the received fax and print or forward
the fax.
Switching to Memory Lock Mode
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <System Settings>, and then press [OK].
3
Press [▲] or [▼] to highlight <Communication Management Settings>,
and then press [OK].
4
Press [▲] or [▼] to highlight <Memory Lock Settings>, and then press
[OK].
5
Press [▲] or [▼] to highlight <On>, and then press [OK].
6
Set the details as needed.
<Memory Lock
PIN>
Register a seven-digit PIN to protect the memory lock
settings.
You can use numbers between "0" and "9," but
cannot register consecutive digits that consist of
only "0" as a PIN.
<Report Print>
Set the RX Result Report to print automatically when faxes
are received into the memory.
• <O >: Do not print the RX Result Report.
• <On>: Print the RX Result Report.
To use this feature, you must also activate the
<RX Result Report> item:
[ ] (Report) <Report Settings>
<RX Result Report>
The default setting is <O >.
<Memory Lock
Time>
Set this feature to receive faxes into the memory only for a
speci ed time. When the preset time starts, the machine is
switched to receive fax into the memory. When the preset
time ends, faxes stored in the memory are automatically
printed and the memory receiving feature is deactivated.
7
After you have speci ed the setting, press [▲] or [▼] to highlight
<Apply>, and then press [OK].
8
Press [ ] (Menu) to close the screen.
65
Fax
Viewing/Canceling/Forwarding Received Fax
Documents
You can view the sender of the fax stored in memory. You can also delete unnecessary faxes
or forward them to other destinations.
1
Press [ ] (Status Monitor/Cancel).
2
Press [▲] or [▼] to highlight <Fax Job Status/History>, and then press
[OK].
3
Press [▲] or [▼] to highlight <RX Job Status>, and then press [OK].
4
Press [▲] or [▼] to highlight a job to be checked, and then press [OK].
• To delete the fax job, press [▲] or [▼] to highlight <Delete>, press [◄] or [►] to
highlight <Yes>, and then press [OK].
• To forward the fax, press [▲] or [▼] to highlight <Forward>, specify destination,
and then press [OK].
Details
<Delete>
<Forward>
Job Number: 5004
Status: Waiting to
...
5
Press [ ] (Status Monitor/Cancel) to close the screen.
Printing Received Fax Documents
When the memory receiving is deactivated, all faxes stored in the memory are automatically
printed.
IMPORTANTIMPORTANT
The machine does not support the function to select fax documents to
print. Delete the unnecessary documents rst.
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <System Settings>, and then press [OK].
3
Press [▲] or [▼] to highlight <Communication Management Settings>,
and then press [OK].
4
Press [▲] or [▼] to highlight <Memory Lock Settings>, and then press
[OK].
5
Press [▲] or [▼] to highlight <O >, and then press [OK].
• All faxes stored in the memory are printed.
6
Press [ ] (Menu) to close the screen.
67
Fax
Settings for Sending Faxes
Settings Options
Bold: Default settings Details
<Register Unit
Telephone Number>
<Register Unit Name>
Register your machine name (the name of company or the
user) or a fax number for the machine.
The name and number that you register will appear at the top
of the fax.
<Select Line Type> Pulse
Tone
If you cannot send a fax, change the line type.
If you are not sure about your telephone line
type, contact your local telephone company.
<Public Line
Connection>
Direct
Adapter 1
Adapter 2
If you cannot make a call or do not hear a ring tone when
the fax receive mode is set to <Fax/Tel Auto Switch> and
an external telephone is connected, change this setting to
<Adapter 1> or <Adapter 2>.
<O -Hook Alarm>
O
On
-O -Hook Alarm Volume:
1 to 5
Specify whether or not to sound an alarm when the handset
of the external telephone is left unhooked at the end of a fax
communication.
<Change Defaults> You can specify frequently used settings as the default.
<ECM TX> O
On
The Error Correction Mode (ECM) automatically detects and
corrects errors during fax communication. Using the ECM
function can diminish send errors even over poor connections.
<Pause Time> 1 to 2 to 15 (seconds) Specify the length of pauses added to fax destination
numbers.
<Auto Redial>
O
On
-Redial Times: 1 to 2 to 10
(times)
-Redial Interval: 2 to 99
(minutes)
-Redial When Err Occurs: O ,
On
Set auto redialing to automatically reattempt to connect to
a destination if the line is busy or an error occurs. You can
also specify the how many times to redial a number and the
interval between attempts.
<Sender ID>
O
On
-Print Location: On Image,
Above Image
-Mark No. as TEL/FAX: FAX, TEL
Specify whether or not to include the sender ID at the top of
recipient’s faxes. Information such as your fax number and
name is included, enabling the recipient to recognize the
sender.
Sending Date/Time
Fax/Telephone Number
(FAX No.)
Page Number
Sender Name
(Unit Name)
Telephone Number
Mark
01/01/2012 02:07 PM FAX 123XXXXXXX CANON P.0001
<Check Dial Tone Before
Sending>
O
On
When sending a fax, you can specify whether or not to verify
the dial tone before dialing.
68
Restricting Fax Sending Functions
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <System Settings>, and then press [OK].
3
Press [▲] or [▼] to highlight <Restrict TX Function>, and then press [OK].
4
Press [▲] or [▼] to highlight the desired item, and then press [OK].
• See “Settings for Restricting Fax Sending.”
Restrict TX Function
Address Book PIN
Restrict New Destin
...
Allow Fax Driver TX
Restrict Sending Fr
...
5
Specify the setting values, and then press [OK].
6
Press [ ] (Menu) to close the Menu screen.
Settings for Restricting Fax Sending
Settings Options
Bold: Default settings Details
<Address Book PIN> Specify a PIN to protect the address book. The PIN will be
required to register, edit, or delete destinations.
<Restrict New
Destinations>
O
On
Restrict the destinations that can be speci ed to pre-registered
one-touch keys or coded dialing codes. Restricting destinations
will prevent the following operations:
• Specifying a destination with the numeric keys
• Registering new destinations to the address book, one-touch
keys, or coded dialing codes
• Changing destinations that are registered to the address
book, one-touch keys, or coded dialing codes
<Allow Fax Driver TX> O
On
Specify whether or not to allow faxes to be sent via a
computer’s fax driver.
<Restrict Sending From
History>
O
On
Specify whether or not to restrict sending faxes from history by
pressing [ ] (Redial/Pause).
<Fax No. Con rmation
Re-Entry>
O
On
Specify whether or not to require a con rmation before
sending a fax. If you activate this feature, you must re-enter the
fax number before sending a fax.
<One-Touch/Coded Dial
TX Con rmation>
O
On
Select whether or not to require con rmation when specifying
a destination by the one-touch key or coded dialing code.
<Restrict Sequential
Broadcast>
O
Con
rm Sequential
Broadcast
Reject Sequential Broadcast
Specify whether or not to restrict faxes to multiple recipients.
If <Con rm Sequential Broadcast> is selected, a
con rmation screen is displayed when you send a fax to
multiple recipients. If <Reject Sequential Broadcast> is
selected, you cannot send a fax to multiple recipients.
69
Fax
Changing Fax RX Settings
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <Fax RX Settings>, and then press [OK].
3
Press [▲] or [▼] to highlight <RX Function Settings> or <RX Print Settings>, and then press [OK].
4
Press [▲] or [▼] to highlight the desired item, and then press [OK].
• See “Settings for Receiving Faxes.”
RX Function Settings
ECM RX
Incoming Ring
Remote RX
Switch to Auto RX
RX Print Settings
2-Sided Printing
Reduce RX Size
RX Page Footer
Continue Print. When
...
5
Specify the setting values, and then press [OK].
6
Press [ ] (Menu) to close the screen.
Settings for Receiving Faxes
Settings Options
Bold: Default settings Details
<ECM RX> O
On
The Error Correction Mode (ECM) automatically detects
and corrects errors during fax communication. Using the
ECM function can diminish receive errors even over poor
connections.
<Incoming Ring>
O
On
-Ring Times: 1 to 2 to 99
(times)
Specify whether or not the external telephone will ring during
an incoming call if <RX Mode> is set to <Auto> or
<Fax/Tel Auto Switch>.
After the external telephone rings for speci ed times, the
machine automatically starts receiving the fax, if the call is a fax.
If the call is a voice call, the machine rings only when
<RX Mode> is set to <Fax/Tel Auto Switch>.
<Remote RX>
O
On
-Remote RX ID: 00 to 25 to 99
Specify whether or not to remotely instruct the machine to
switch to fax mode when an external telephone is connected.
To send the instruction to the machine, you must dial the
remote RX ID from the external telephone. You can also specify
a remote RX ID.
2
5
<Switch to Auto RX>
O
On
-Ring Time till Auto RX: 1 to 15
to 99 (seconds)
Specify how long an incoming call should ring before the
machine automatically switches to fax mode. This option is
available when the receive mode is set to <Manual>.
<2-Sided Printing*> O
On
Specify whether or not to print documents on both sides of the
paper.
70
Settings Options
Bold: Default settings Details
<Reduce RX Size>
O
On
-Reduction Ratio: Auto, 97%,
95%, 90%, 75%
-Reduction Direction: Vertical/
Horizontal, Vertical Only
Set to scale images automatically so they t the selected paper
size or to reduce the image according to the speci ed ratio.
<RX Page Footer> O
On
Specify whether or not to print a received date, day of the
week, time, number, and page number at the bottom of the
page when printing received faxes.
01/01/2012 SAT 02:07 PM [TX/RX NO 5001] P.0001
<Continue Print. When
Toner Is Nearly Out>
O
On
Specify whether or not to continue printing received faxes
when the toner is nearly out.
* MF4890dw/MF4880dw only
Changing Communication Management Settings
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <System Settings>, and then press [OK].
3
Press [▲] or [▼] to highlight <Communication Management Settings>, and then press [OK].
4
Press [▲] or [▼] to highlight the desired item, and then press [OK].
• If you select <Fax Settings>, you can select a sub-item.
• See “Communication Management Settings.”
Communication Mgt. Set
Fax Settings
Memory Lock Settings
5
Specify the setting values, and then press [OK].
6
Press [ ] (Menu) to close the screen.
71
Fax
Communication Management Settings
Settings Options
Bold: Default settings Details
<TX Start Speed>
<RX Start Speed>
33600 bps
14400 bps
9600 bps
7200 bps
4800 bps
2400 bps
Change the transmission or receiving start speed if you
have di culty sending or receiving faxes.
<Memory Lock
Settings>
O
On
-Memory Lock PIN: Seven-digit number
-Report Print: O , On
-Memory Lock Time: O , On
Generally, received documents are immediately printed.
However, you can specify whether or not to store
received faxes in memory before printing. You can then
print the stored faxes at any time or delete them without
printing to save paper.
7272
Memo
7373
Scan
This chapter describes the basic scan functions.
Understand the Scanning Method …………………………………… 74
Scan a Document with the Operation Panel ………………………… 75
Scanning a Document Using a Shortcut Key ………………………… 77
Scan a Document with the MF Toolbox ……………………………… 78
Con guring Scan Settings Using the MF Toolbox …………………… 80
Scan a Document with the Scanner Driver ………………………… 82
(→ p.106)
You can see frequentely asked
questions about the scan function.
74
Understand the Scanning Method
Various scanning methods are provided.
C
onnect your
computer
to
computer to
th
e mac
h
ine.
Basic
Basic
Method
Method
Scan a Document with the Operation
Panel (→p.75, p.77).
You can use the operation panel to scan an image, and
then send the image to a computer.
Scan a Document with the MF Toolbox
(→p.78).
You can set the various scan settings with the MF
Toolbox.
Scan a Document with the Scanner Driver
(→p.82).
You can set the various scan settings with the scanner
driver (ScanGear MF Window).
Scan a Document using WIA driver
For more details, see [Scanning] [Scanning Using the
WIA Driver (Window XP/Vista/7 Only)] in the e-Manual.
Scan a Document using a TWAIN driver
For more details, see [Scanning] [Scanning an Image
from an Application] in the e-Manual.
Scanning with
Scanning with
Detailed Scan
Detailed Scan
Settings
Settings
(Use a driver from a
computer)
Connect your
c
t
computer to the
u
t
e
machine, and
n
e
,
install MF driver
install MF driver
MF
and MF Toolbox
F
T
on the computer.
c
o
76
7
Press [OK] to start scanning.
When placing your
documents in the feeder Scanning operation starts.
When placing your
documents on the
platen glass
1. To continuously scan the document, press [▲] or
[▼] to highlight <Scan Next Original>, and then
press [OK].
2. press [▲] or [▼] to highlight <Store and Finish>,
and then press [OK].
• When scanning is complete, the folder that contains the scanned images is opened
on the screen of the computer.
Canceling Scan Jobs
Press [ ] (Stop) twice.
* It is valid when only one job is processing or waiting.
Default Folder for Saving Scanned Images
By default, a new folder named after the date you scanned is created in the [Pictures] folder.
(For Windows XP, the folder is created in the [My Pictures] folder in [My Documents].)
77
Scan
Scanning a Document Using a Shortcut Key
You can perform a scan easily by registering destinations and frequently used settings in
shortcut keys in advance.
Registering a Shortcut Key
1
Press [ ] (Menu).
2
Press [▲] or [▼] to highlight <Scan Settings>, and then press [OK].
3
Press [▲] or [▼] to highlight <Shortcut Key Settings>, and then press
[OK].
4
Press [▲] or [▼] to highlight <Register>, and then press [OK].
• To con rm the destination registered in the shortcut key, select
<Con rm Destination>.
Shortcut Key Settings
Register
Confirm Destination
5
Press [▲] or [▼] to highlight the shortcut key that you want to register,
and then press [OK].
6
Press [▲] or [▼] to highlight the connection method, and then press [OK].
7
Press [▲] or [▼] to highlight the destination, and then press [OK].
• When a computer is connected by a USB cable, proceed to step 8.
8
Press [▲] or [▼] to highlight the scan settings, and then press [OK].
<Color Scan>
• Scan the document in color (300 dpi), and then save as a
PDF le.
• PDF settings: Searchable/Compact
<B&W Scan> Scan the document in black and white (300 dpi), and then
save as a TIFF le.
<Custom 1> Scan the document in color (300 dpi), and then save as a
JPEG/Exif le.
<Custom 2>
• Scan the document in color (300 dpi), and then save as a
PDF le.
• PDF settings: Searchable/Compact
9
Press [ ] (Menu) to close the screen.
78
Performing a Scan Using a Shortcut Key
1
Make sure that the computer and the machine is connected (See the
Starter Guide).
2
Place documents (→p.19).
3
Press [ ] (Scan►PC1) or [ ] (Scan►PC2) into which the desired
destination is registered.
When placing your
documents in the feeder Scanning operation starts.
When placing your
documents on the
platen glass
1. To continuously scan the document, press [▲] or
[▼] to highlight <Scan Next Original>, and then
press [OK].
2. press [▲] or [▼] to highlight <Store and Finish>,
and then press [OK].
Scanning operation starts.
• When scanning is complete, the folder that contains the scanned images is opened
on the screen of the computer.
Scan a Document with the MF Toolbox
You can specify various scan settings if you select <Remote Scanner> from the operation
panel, and then open the MF Toolbox.
1
Make sure that a computer and the machine are connected properly, and
the MF Toolbox is installed on the computer (See the Starter Guide).
2
Place your documents (→p.19).
• Use the platen glass for a higher scan quality.
3
Switch to the Scan mode (→p.16).
4
Press [▲] or [▼] to highlight <Remote Scanner>, and then press [OK].
Select the scan type.
Computer
Remote Scanner
5
From your computer, double-click the [Canon MF Toolbox 4.9] icon.
79
Scan
6
When the MF Toolbox appears, click the desired scan mode button.
[Mail]
• The scan preset for an e-mail attachment is displayed.
• The scanned document will be attached to a new message
in your e-mail application.
[OCR]
• The scan preset for the OCR (Optical Character Reader) is
displayed.
• The scanned document will be read by your OCR software.
[Save]
• The scan preset for a high quality scanning is displayed.
• The scanned document will be saved in the default folder
or in a destination that you specify.
[PDF]
• The scan preset for the multiple page searchable PDF is
displayed.
• The scanned document will be saved as a PDF le.
[Color Scan]
[B&W Scan]
[Custom 1]
[Custom 2]
• The custom setting is displayed.
• The scanned document will be saved in a destination.
7
When the scan setting window appears, specify the scan settings as
needed (→p.80).
8
Click [OK] to start scanning.
• When scanning is complete, the folder in which the scanned document is saved is
opened automatically.
• The scanned document will be opened in the registered application.
9
When scanning is complete, click [ ] to close the MF Toolbox.
80
Con guring Scan Settings Using the MF Toolbox
This section describes the layout and features of each setting dialog box of the MF Toolbox.
For more details, see [Scanning] → [Using the MF Toolbox] in the
e-Manual.
• Set the location of a document to
be scanned.
• [Auto Mode] that detects
the source automatically is
recommended.
Set the size of the document to
be scanned.
• Set the color mode.
• This setting is not available when
scanning using the [Color Scan]
or [B&W Scan] button.
• Set the size limit of attached les.
• This setting is available only when
scanning using the [Mail] button.
• Set the le name, le type, and
location to be saved for the
scanned image.
• Manually set the location to save
the scanned image by clicking
[Browse].
• Select to specify the format or
location to save the scanned
image after scanning. Scanning
starts.
Reset the con gured settings to the
default values.
Example: When [Mail] or [PDF] menu is selected in MF Toolbox
• Set the scanning resolution.
• If you select a higher resolution,
the image quality becomes higher,
and the le size becomes bigger.
81
Scan
Set the orientation of the document.
If you selected PDF as the le type, you
can create a searchable PDF. Also, you
can set the compression ratio.
• Select to specify the scan settings using the
scanner driver (→p.82).
• When [Start] is clicked with this check box
selected, the [ScanGear MF] dialog box
appears.
• This check box is not available when you scan
using the [OCR] button.
• Set an application to display the scanned image.
• Click [Set] to select an application or drag and drop the
application icon.
• Click [Delete] to save the le without using the applications.
Set the PDF le type to save the scanned
image.
PDF (Single
Page)
Creates a single-page
PDF le.
PDF
(Multiple
Pages)
Save all scanned
images as a single PDF
l e .
PDF (Add
Pages)
• Add the scanned
image to the last
page of an existing
PDF le.
• Click [Browse] on
[Save Scanned
Image to] to select a
PDF le to add.
82
Scan a Document with the Scanner Driver
If you use the scanner driver window (ScanGear MF Window), you can use various features
and scan only the necessary part with the preview function.
1
Make sure that a computer and the machine are connected properly, and
the MF Toolbox is installed on the computer (See the Starter Guide).
2
Place your documents (→p.19).
3
Switch to the Scan mode (→p.16).
4
Press [▲] or [▼] to highlight <Remote Scanner>, and then press [OK].
5
From your computer, double-click the [Canon MF Toolbox 4.9] icon.
6
When the MF Toolbox appears, click the desired scan mode button.
• You may not use the ScanGear MF when using the [OCR] mode.
7
When the scan setting window appears, select the [Display the Scanner
Driver] check box, and then click [Start].
8
Select [Preview] on the scanner driver dialog box, and then specify
settings as needed.
Specify various
scanner settings
on each tab.
You can preview the
image applied to the
scan setting values.
Crops the borders detected in the preview image.
Deletes the selected cropping frames.
Rotates the image 90 degrees to the left.
Rotates the image 90 degrees to the right.
9
Click [Scan] to start scanning.
• When scanning is complete, the folder in which the scanned document is saved
opens automatically.
• If an application is speci ed, the scanned document will be opened in the
application.
10
When scanning is complete, click [ ] to close the MF Toolbox.
83
Clean the Machine …………………………………………………… 84
Cleaning the Exterior and Interior …………………………………… 84
Cleaning the Fixing Unit …………………………………………… 85
Cleaning the Platen Glass and Feeder ……………………………… 86
Check and Replace Toner Cartridges ………………………………… 87
Checking the Toner Level …………………………………………… 87
Conserving the Toner to Extend the Life of Toner Cartridges ………… 88
Replacing the Toner Cartridge ……………………………………… 88
Manage Using the Report and List Functions ……………………… 91
Con gure Settings Using the Remote UI …………………………… 92
Maintenance and Management
This chapter describes how to clean the machine, replace the toner cartridge,
and explains the report and list functions used for managing the machine.
84
Clean the Machine
Clean the exterior and interior of the machine, platen glass, feeder, and the xing unit
periodically.
Cleaning the Exterior and Interior
Clean the exterior and interior of the machine to prevent toner powder and paper dust
from accumulating inside.
IMPORTANTIMPORTANT
For safety, be sure to turn OFF the machine and disconnect all cables from
the machine before cleaning the machine. When you nish cleaning the
machine, wait for it to dry completely before reconnecting the power cord,
and then turn ON the power.
Cleaning the Exterior
1
Turn OFF the machine and disconnect all the cables from the machine.
2
Remove any documents from the platen glass or feeder.
3
Clean the exterior of the machine and ventilation slots with a soft, well
wrung-out cloth dampened with water or a mild detergent that has been
diluted with water.
4
Wait for the printer to dry completely.
5
Reconnect all the cables, and then turn ON the power.
Cleaning the Interior
1
Turn OFF the machine and disconnect all the cables from the machine.
2
Remove any documents from the platen glass or feeder.
3
Lift the scanning platform, open the toner cover, and then remove the
toner cartridge.
Product specificaties
| Merk: | Canon |
| Categorie: | Printer |
| Model: | MF4880dw |
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